Rostering Students
Please ensure you have your Student Data available as described in 'Preparing your Data'.
Adding Students to a Roster
1. Navigate to https://test.arktest.org and login. This will bring you to the dashboard page.
2. Click on the Students tab on the left side of the screen
Individual AdditionGroup (Bulk) ImportIndividual Addition4. To add students individually. Click the +New button.
5. Next, fill out all of the fields with an asterisk. This includes first name, last name. sex, date of birth, grade level, and Catholic.
6. When you're finished, click Save.
7. Your new student will appear alphabetically in your roster.
Group (Bulk) Import8. To add students as a group, first download the import template.
9. In the import template, fill out all the required fields, including first name, last name, date of birth, sex, grade level, Catholic, and School Student ID. Save the file as a .CSV file.
Please note that the fields for email, ESL, Gaps in Catholic Education, Accommodation, and ARK Class ID are optional fields that may also be filled out. However, these fields are not required for upload.
If you do not have a Student Information System with unique IDs for your students, you can see an explanation of how to create your own. 10. When your file is prepared, click the import button.
11. Select your file.
12. Once you have selected your file and the file matches the CSV format and required headers, the ARK tool will you an option to match your data to the required fields using a field picker.
13. Ensure that all the field pickers match the required data. When you're finished, click Import.
14. Your students will now upload. The progress will be shown in a bar on your screen. When the upload is complete it will read "Data import done". You will be able to see the number of successful imports and their listed names.
Note: You may at this time experience "duplicate students" if students are transferred in from another school using ARK. Please "accept and merge" if the students match the listed data and "decline" if the listed student does not belong.
15. Once your import has been confirmed, click back on the Students tab.
16. Your new students will appear alphabetically in your roster.
5. Next, fill out all of the fields with an asterisk. This includes first name, last name. sex, date of birth, grade level, and Catholic.
6. When you're finished, click Save.
7. Your new student will appear alphabetically in your roster.
8. To add students as a group, first download the import template.
9. In the import template, fill out all the required fields, including first name, last name, date of birth, sex, grade level, Catholic, and School Student ID. Save the file as a .CSV file.
Please note that the fields for email, ESL, Gaps in Catholic Education, Accommodation, and ARK Class ID are optional fields that may also be filled out. However, these fields are not required for upload.
10. When your file is prepared, click the import button.
11. Select your file.
12. Once you have selected your file and the file matches the CSV format and required headers, the ARK tool will you an option to match your data to the required fields using a field picker.
13. Ensure that all the field pickers match the required data. When you're finished, click Import.
14. Your students will now upload. The progress will be shown in a bar on your screen. When the upload is complete it will read "Data import done". You will be able to see the number of successful imports and their listed names.
Note: You may at this time experience "duplicate students" if students are transferred in from another school using ARK. Please "accept and merge" if the students match the listed data and "decline" if the listed student does not belong.
15. Once your import has been confirmed, click back on the Students tab.
16. Your new students will appear alphabetically in your roster.
Related Articles
Parish Rostering: School Student IDs
New this year (2024-2025), we have implemented a new feature. In the student import template, there now MUST be a School Student ID for the template to upload into the ARK tool. We recognize that any Parish that is testing will not have school ...Uploading Students
NOTE: You MUST Include a School Student ID starting in 2025. This can be obtained from your Student information system along with the other student data. Please include a “Y” for Gaps and an “N” as default for ESL and Accommodations if not otherwise ...Adding Students to Classes
There are two options for adding students to Classes: Bulk Manual Assignment (best for one or two sections per grade) Individual Manual Assignment Student Roster Import by Spreadsheet (recommended only for large schools with more than 3 sections per ...Parish Rostering: Shared Grades
If your testing center has mixed grades in the same classroom and you are teaching ALL students in that class the same grade-level material there is a workaround to allow testing. Determine what grade-level material you are teaching Before Rostering ...Adding Students to Testing Section
To add students to a testing section: There are Three ways to assign students to Testing Sections once your students are loaded into ARK: 1. Duplicate Classes as Testing Sections - Ensure all Students are added to their classes - Navigate to your ...